Affiliate Program
The Hemp Doctor Affiliate Program Terms and Conditions
Effective Date: Jul 1st 2026
These Terms and Conditions (“Terms”) govern participation in The Hemp Doctor Affiliate Program. By applying to, accepting an invitation to, or participating in the Program, you agree to be bound by these Terms and by The Hemp Doctor Promo Guidelines, which are incorporated by reference. If you do not agree, do not participate.
1. Overview
The Hemp Doctor Affiliate Program (the “Program”), also known as The Hemp Doctor’s Inner Circle, is an invite-only, approval-gated partnership that allows approved affiliates to earn commissions by promoting The Hemp Doctor’s hemp-derived products through a unique referral link or coupon code. The Program is operated by [The Hemp Doctor legal entity name] (“The Hemp Doctor,” “we,” “us,” or “our”).
Participation is a privilege, not a right. We may approve, decline, suspend, or terminate any affiliate at our sole discretion.
2. Definitions
- Affiliate (“you”): an individual or entity that has been invited or has applied and been approved to participate in the Program.
- Referral: a new, first-time customer of The Hemp Doctor who completes a qualifying purchase through your unique referral link or coupon code.
- Qualifying Purchase: a completed order that is paid in full, not refunded, cancelled, charged back, or disputed, and not placed by you or on your behalf.
- Net Sale: the product subtotal of a Qualifying Purchase, excluding taxes, shipping, fees, and returned items.
3. Eligibility and Enrollment
3.1. The Program is invite-only and approval-gated. Some affiliates are invited directly; others may apply and are accepted at our discretion. Public or automatic enrollment is not available.
3.2. You must be at least 21 years of age and legally able to enter into a binding contract.
3.3. You are responsible for the accuracy of the information you provide. Providing false information is grounds for immediate termination and forfeiture of commissions.
3.4. Approval is personal to you. You may not transfer, sell, or share your affiliate account, links, or codes.
4. Referral Links, Codes, and Attribution
4.1. Upon approval, you receive a unique referral link and/or coupon code to track Qualifying Purchases.
4.2. Commissions are attributed on a last-click basis.
4.3. We determine attribution in our reasonable discretion, and a single order will not generate more than one affiliate commission.
4.4. Self-referrals, purchases through your own duplicate or fictitious accounts, and orders you place for yourself are not eligible for commission.
5. Commissions and Customer Offer
5.1. Approved affiliates earn a commission of 20% of the Net Sale on each Qualifying Purchase, unless a different rate is specified in your approval notice or a separate written agreement. We may set, vary, or negotiate individual commission rates at our discretion.
5.2. Referred customers receive 20% off their first order.
5.3. Commissions accrue only on Qualifying Purchases and are calculated on the Net Sale. No commission is earned on taxes, shipping, fees, discounts, returned or refunded items, or cancelled or disputed orders.
5.4. We may modify commission rates, the customer offer, and reward structures at any time on a going-forward basis.
6. Payment Terms
6.1. Commissions are issued monthly, after the referred transaction is complete and the applicable refund and return period (30 days) has passed.
6.2. A minimum balance of $50 may be required before a payout is issued. Balances below the minimum roll forward.
6.3. Payouts are made through the affiliate platform or another approved method. You are responsible for providing accurate payment details.
6.4. If a Qualifying Purchase is later refunded, cancelled, charged back, or found to be fraudulent or non-compliant, the related commission is reversed, and we may deduct it from your current or future balance or recover it from you.
6.5. You are solely responsible for all taxes on your commissions.
7. Affiliate Obligations and Promotional Conduct
7.1. You must comply with these Terms and the Promo Guidelines at all times. A violation of the Promo Guidelines is a violation of these Terms.
7.2. You must clearly and conspicuously disclose your affiliate relationship in accordance with FTC requirements.
7.3. No health or medical claims. You must not state or imply that any product treats, cures, prevents, diagnoses, or relieves any disease or health condition, and you must not describe products as FDA-approved. You must not make any claim that is false, misleading, or unsubstantiated.
7.4. You must comply with all applicable laws and regulations, including FTC advertising rules, CAN-SPAM, TCPA, and all federal, state, and local laws governing hemp-derived products. You are responsible for compliance in the location of the audience you promote to, and must not promote products where they are not legal.
7.5. You must promote only to audiences 21 and older and must not direct any content toward minors.
7.6. You must comply with the rules of every platform you use. Platform enforcement against your accounts is your responsibility.
8. Restrictions and Prohibited Activities
You agree not to:
8.1. Run any paid advertising that promotes or points to The Hemp Doctor, including but not limited to paid search, paid social, display, and boosted posts.
8.2. Bid on, or use in paid placements, The Hemp Doctor’s branded or trademarked keywords or close variations.
8.3. Send spam or cold, unsolicited, misleading, or deceptive communications, including cold email, cold SMS, and unsolicited direct messages. Email and SMS may be sent only to recipients who have opted in to hear from you.
8.4. Post referral links or codes on coupon, deal, cashback, or aggregator sites.
8.5. List, sell, or promote products through online marketplaces (including Amazon, eBay, Walmart, or similar).
8.6. Build, operate, or maintain any website, storefront, or landing page that duplicates The Hemp Doctor’s site, sells or resells our products, or otherwise functions as a competing or look-alike store.
8.7. Copy, reproduce, scrape, or republish The Hemp Doctor’s website copy, product descriptions, blog content, images, video, or other content as your own.
8.8. Use, reproduce, or display The Hemp Doctor’s trademarks, logos, brand assets, or other intellectual property except for the approved assets we provide, used as provided and in accordance with the Promo Guidelines.
8.9. Pose as The Hemp Doctor, imply an affiliation beyond the Program, or create accounts, domains, or profiles that appear official.
8.10. Offer unauthorized discounts, prices, codes, giveaways, or incentives tied to The Hemp Doctor products and brand.
8.11. Place links on sites or alongside content involving adult material, gambling, hate, violence, or illegal activity.
8.12. Engage in fraud, including self-referrals, fake or duplicate accounts, cookie stuffing, forced or incentivized clicks, or any attempt to manipulate tracking.
9. License to Use Brand Assets
9.1. We grant you a limited, revocable, non-exclusive, non-transferable license to use the approved brand assets we provide, solely to promote The Hemp Doctor under the Program and in accordance with these Terms and the Promo Guidelines.
9.2. This license grants no ownership. All trademarks, brand assets, and associated goodwill remain ours, and all goodwill from your use inures to us.
9.3. The license ends automatically on termination of your participation, and you must immediately stop using all of our branding, assets, and materials.
10. Intellectual Property and Content
10.1. All content, trademarks, product names, designs, and materials of The Hemp Doctor are our exclusive property and are protected by applicable law.
10.2. You are solely responsible for the content you create to promote the Program, and you represent that it does not infringe any third party’s rights and complies with all applicable laws.
10.3. We may, at our discretion, request that you modify or remove any content related to the Program, and you must comply promptly.
11. Independent Contractor Relationship
11.1. You participate as an independent contractor. Nothing in these Terms creates an employment, partnership, joint venture, or agency relationship.
11.2. You have no authority to make statements, warranties, representations, or commitments on our behalf, or to bind us in any way.
11.3. You are responsible for your own expenses, taxes, and compliance obligations.
12. Confidentiality
You may receive non-public information through the Program, including codes, rates, and program details. You agree to keep such information confidential and to use it only to participate in the Program.
13. Monitoring and Compliance
We may monitor and review your promotional activity and channels to confirm compliance with these Terms and the Promo Guidelines. We may investigate suspected violations and require corrective action.
14. Term and Termination
14.1. These Terms apply for as long as you participate in the Program.
14.2. We may suspend or terminate the Program, or your participation, at any time, for any reason, with or without notice.
14.3. You may terminate your participation at any time by written notice to us.
14.4. On termination, you must immediately stop using our links, codes, branding, assets, and materials.
14.5. Sections that by their nature should survive termination (including Sections 5.4, 6.4, 8, 10, 11, 12, 16, 17, 18, 19, and 22) survive.
15. Suspension and Forfeiture for Cause
15.1. We may suspend or terminate your participation and withhold, reverse, or forfeit pending or paid commissions in cases of fraud, misrepresentation, misuse of our intellectual property, unauthorized advertising, or any breach of these Terms or the Promo Guidelines.
15.2. Affiliates who engage in conduct that creates legal or regulatory exposure for us may be removed immediately, with all related commissions forfeited.
16. Disclaimers
16.1. The Program is provided on an “as is” and “as available” basis.
16.2. We make no guarantee of any earnings, performance, or results. Commissions depend entirely on Qualifying Purchases generated through your efforts.
17. Limitation of Liability
17.1. To the fullest extent permitted by law, we are not liable for any indirect, incidental, special, consequential, or punitive damages arising from the Program or these Terms.
17.2. Our total liability to you for any claim arising out of or relating to the Program will not exceed the total commissions paid to you in the [insert period, e.g., three (3)] months preceding the event giving rise to the claim.
18. Indemnification
You agree to indemnify, defend, and hold harmless The Hemp Doctor and its owners, officers, employees, and representatives from any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising from your participation in the Program, your promotional content or methods, your breach of these Terms or the Promo Guidelines, your violation of any law, or your infringement of any third party’s rights.
19. Privacy and Customer Data
19.1. All personal data processed under the Program is handled in accordance with The Hemp Doctor’s Privacy Policy, available at https://thehempdoctor.com/privacy-policy/. The Hemp Doctor acts as the data controller for such data under applicable law.
19.2. You must respect the privacy rights of all referred customers and comply with applicable privacy laws.
19.3. You may not collect, store, share, sell, or reuse customer data obtained through the Program for any purpose outside the Program.
20. Amendments
We may update these Terms, the Promo Guidelines, commission rates, and Program rules at any time. We will make reasonable efforts to communicate material changes. Your continued participation after changes take effect constitutes acceptance of the revised Terms.
21. Assignment
You may not assign or transfer your participation, account, links, codes, or any rights under these Terms without our prior written consent. We may assign these Terms freely.
22. Governing Law and Dispute Resolution
22.1. These Terms are governed by the laws of the State of North Carolina, USA, without regard to conflict-of-laws principles.
22.2. Any dispute will be resolved exclusively in the state or federal courts located in Iredell County, North Carolina, and you consent to the jurisdiction of those courts.
23. General
23.1. Entire Agreement. These Terms, together with the Promo Guidelines and any written agreement specific to you, are the entire agreement between you and The Hemp Doctor regarding the Program and supersede all prior understandings.
23.2. Severability. If any provision is found unenforceable, the remaining provisions stay in full effect.
23.3. No Waiver. Our failure to enforce any provision is not a waiver of our right to enforce it later.
23.4. Force Majeure. We are not liable for any failure or delay caused by events beyond our reasonable control.
23.5. Headings. Headings are for convenience only and do not affect interpretation.
23.6. Final Decisions. All commission, benefit, and discount determinations are final and non-transferable once finalized, and we will not engage in correspondence or disputes regarding finalized commission decisions.
For questions about these Terms, contact customerservice@TheHempDoctor.com.
